Information for Supervisors
Thank you for supervising Trinity Hall students; the College is very grateful to all supervisors for their efforts in this crucial aspect of Cambridge teaching and learning. Supervisions are a key part of enabling undergraduates to realise their full academic potential.
General guidance for all supervisors can be found in the Supervisor Expectations document.
All new supervisors should take part in introductory training and information is available on the University website.
Except in those cases where supervisions are arranged on a Departmental or Faculty basis, College Directors of Studies are responsible for overseeing supervision arrangements; in all cases, Directors of Studies authorise payments for them. Contact details for Trinity Hall’s Directors of Studies can be found in the Fellows and Academics Directory.
The information below is intended to provide College-specific guidance for Trinity Hall supervisors. If you have any questions, please email the Tutorial Office.
Payment and deadlines
In order to receive payment for supervisions, supervisors should submit reports via CamCORS. Reports are processed for payment four times per year in December, March, June and September.
If reports are not submitted and/or approved by these deadlines, supervisors will not receive payment until the following term (e.g. reports that miss the December deadline will be processed in March).
Current payment rates can be found in CamCORS.
Deadlines for the 2024-25 academic year
| Term | Reports to be submitted by | Deadline for reports to be approved by DoS | Payment to supervisors on College payroll | Payment to external supervisors (direct payment) |
|---|---|---|---|---|
| Michaelmas | Thursday 12 December 2024 at Midday | Monday 16 December 2024 at Midday | December payroll | By the end of December 2024 |
| Lent | Thursday 20 March 2025 at Midday | Monday 24 March 2025 at Midday | April payroll | By the end of March 2025 |
| Easter | Thursday 19 June 2025 at Midday | Monday 23 June 2025 at Midday | July payroll | By the end of June 2025 |
| Long vacation | Thursday 4 September 2025 at Midday | Monday 8 September 2025 at Midday | September payroll | By the end of September 2025 |
Supervisors with a Student Visa
Postgraduate students who have a Student Visa are not permitted to work on a self-employed basis, so need to have a worker’s agreement in place with their own College before undertaking supervision work. Trinity Hall students in this position should contact the College’s HR Department, who will be able to arrange a worker’s agreement and carry out the necessary right-to-work checks.
Booking supervision rooms
A number of supervision rooms are available to book in Trinity Hall for supervisions involving our students. Please contact the Tutorial Office to arrange access to the College’s room booking system. Access to this system is updated at the start of each academic year.
College policies
Details of College policies, including safeguarding, fitness to study, discipline and other matters, can be found on the College website, as can information about PREVENT.
Academic, pastoral and welfare concerns
If a supervisor has concerns about a student, they should alert the College as soon as possible. The key contacts in Trinity Hall are as follows:
- For academic concerns: the student’s Director of Studies
- For pastoral or wellbeing concerns: the student’s Tutor or the Senior Tutor
- For PREVENT or Safeguarding concerns: the College Lead is the Senior Tutor, Dr Michael Sutherland
Contact information for Directors of Studies and Tutors can be found in the Fellows and Academics Directory.
